Investor day events · AGMs · Analyst daysEvery word is a disclosure. Every second is on record.
Investor days, analyst days, capital markets days and AGMs — produced with the discipline your company secretary and investor relations team expect, and none of the theatre they fear.
What is an investor or analyst day?
An investor or analyst day is a company event where management presents strategy and financials to investors and analysts, often livestreamed. Accuracy, timing and disclosure discipline matter more than spectacle: secure rooms and screens, locked slide versions, rehearsed speaker transitions, reliable streaming and audit-ready paperwork.
These are low-volume, high-consequence events. The audience is small and expert, the content is regulated, and a wrong slide on a public stream is not a production error — it is a disclosure problem. Your company secretary and IR team own what is said. We build the controls around them so that what they approved is exactly what the room and the stream see.
The risk is not a dull event. It is the wrong slide in public.
- An unapproved deck goes on screen.Version drift between legal, IR and the speaker. One signed-off master runs from playback; nothing plays from a personal laptop.
- The stream drops during the CFO’s numbers.Remote investors lose the one section they joined for. Streaming is planned with specialist AV partners, with backup paths agreed in advance.
- Material leaks before the announcement.Printed decks in an unlocked room, an open Wi-Fi network, a vendor with a camera. Access and materials are controlled end to end.
- The Q&A runs wild.Mic runners without a queue, questions no one can hear on the stream. A moderated queue and repeat-the-question rule fix both.
What listed companies need from an event partner
- Confidentiality: we work under your NDA, with named crew only
- Secure rooms and screens for pre-reads, rehearsals and green room
- One locked master deck with version control and sign-off
- Rehearsed speaker transitions and timed segments
- Multi-camera capture and streaming through specialist AV partners
- Moderated Q&A with runner mics and a visible queue
- Registration that matches your invite and attendance records
- Audit-ready paperwork: itemised estimate and reconciled invoice
How we keep content under control
The principle is simple: one approved version, one place it plays from, one person who can change it.
| Control | What it means on the day |
|---|---|
| Deck lock | Final approved deck received by a set time; any later change needs written sign-off from your named approver |
| Single playback | All slides and films run from the show machine and a mirrored backup — never a speaker’s laptop |
| Version log | Every file received is named, dated and logged; the log is yours after the event |
| Printed materials | Counted out and back; held in a locked room until the agreed release time |
| Screens and confidence monitors | Show only what is approved; speaker notes on confidence monitors are not visible to the audience or cameras |
| Crew | Named crew list shared in advance; no personal recording on site |
The rehearsal schedule for an investor day
Rehearsals are where an investor day is won. Executives’ diaries are the constraint, so we book them first.
T–2 weeks
Content walk-through with IR: running order, speaker transitions, timings, Q&A rules.
T–1 week
Deck lock. Films and graphics approved. Stream test from the venue with the AV partner.
T–1 day
Technical rehearsal: every slide on the show machine, every mic, every camera angle.
T–1 day, evening
Speaker rehearsal in the room — walk-ons, transitions, clicker, confidence monitor.
Show day, early
Line and stream checks, backup changeover tested, secure room opened to approved staff only.
After
Recording delivered to IR; materials collected; reconciled invoice and file log handed over.
Rooms that suit an AGM or investor day
Listed capacities, approximate, confirmed with the venue for your layout.
| Venue | Area | Listed room | Why it suits |
|---|---|---|---|
| Taj Yeshwantpur | Yeshwantpur | Aura ballroom, 800 theatre, divisible in three | Plenary plus breakout or 1:1 rooms on one floor |
| ITC Gardenia | Residency Road | Mysore Hall, ≈500–600 theatre | Central, quiet, suits analyst audiences |
| The Leela Palace Bengaluru | Old Airport Road | Grand Ballroom, ≈600 theatre | Prestige setting for capital markets days |
| JW Marriott Hotel Bengaluru | Vittal Mallya Road | Grand Ballroom, 500 theatre (Marriott table) | CBD access for institutional investors |
Sources: Taj, Spalba, The Leela, Marriott. Full venue guide →
Investor day, analyst day, capital markets day, AGM
Investor or capital markets day
Half a day to a full day of strategy and segment presentations, often with a site visit or product showcase and a long Q&A.
Analyst day
Smaller and more technical; more Q&A, more breakouts with business heads, less stage.
AGM
A formal meeting with a set agenda; the priority is clear audio, an accurate record and a smooth shareholder Q&A.
Town hall event
Leadership to employees after results or a big change; rehearsed messages and an honest, moderated Q&A.
Results briefing
A short, tight format for media and analysts around results; streaming and recording matter most.
Investor dinner
A small, seated evening for key investors; private dining, discreet service, no stage.
How a Pani Productions event runs
Brief & ballpark
A 30-minute call with your event owner. You get a format, venue shortlist and an itemised cost range you can take upstairs.
Venue & concept
We check dates, layouts and rooms with venues, run a site recce, and build the creative: theme, stage, content flow.
Production plan
Stage, LED, sound and light specified and drawn. Delegate logistics, rooming lists, transfers and F&B locked to a master timeline.
Rehearsals
Technical rehearsal and a cue-to-cue run with presenters. Backup power, spare mics and playback files ready before doors open.
Show day
One show caller on headset runs every cue. Your team hosts; nobody from your side should have to carry a radio.
Close-out
Reconciled invoice against the estimate, vendor settlement, photos and a short debrief on what to repeat next year.
Questions people ask before they book
What do listed companies need from an event partner?
What is the difference between an investor day and an analyst day?
Can you livestream an investor day?
How many rehearsals does an investor day need?
Where can we hold an AGM in Bangalore?
How do you keep materials confidential?
Tell us about the event
Rough is fine. Headcount, a city, a month. We come back with venue options, a format and a cost range you can take to your leadership — before you commit to anything.
- Itemised estimate: venue, food, production, logistics and our fee as separate lines
- Venue options checked for your date, headcount and layout
- GST invoicing for your finance team
Rather talk? +91 77669 40021 · WhatsApp · info@paniproductions.com